Privacy Policy

ToothTrack website is owned by Tooth Track mobile application, which is a data controller of your personal data.

We have adopted this Privacy Policy, which determines how we are processing the information collected by ToothTrack, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using ToothTrack website.

We take care of your personal data and undertake to guarantee its confidentiality and security.

Personal information we collect:

When you visit the ToothTrack, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.” Moreover, we might collect the personal data you provide to us (including but not limited to Name, Surname, Address, payment information, etc.) during registration to be able to fulfill the agreement.

Why do we process your data?

Our top priority is customer data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary to maintain the website. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.

You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the website’s features, or you wish to receive our newsletter or provide other details by filling a form, you may provide personal data to us, such as your email, first name, last name, city of residence, organization, telephone number. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to receive our Newsletter or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via m.randiwe@gmail.com.

Your rights:

If you are a European resident, you have the following rights related to your personal data:

• The right to be informed.

• The right of access.

• The right to rectification.

• The right to erasure.

• The right to restrict processing.

• The right to data portability.

• The right to object.

• Rights in relation to automated decision-making and profiling.

If you would like to exercise this right, please contact us through the contact information below.

Additionally, if you are a European resident, we note that we are processing your information in order to fulfill contracts we might have with you (for example, if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information might be transferred outside of Europe, including Canada and the United States.

Links to other websites:

Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties' privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.

Information security:

We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorized access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.

Legal disclosure:

We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

Contact information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to m.randiwe@gmail.com.Privacy Policy – Tooth Track

Last updated 10 November, 2025

At Tooth Track, your privacy is our top priority. This Privacy Policy explains how we collect, use, and protect your personal information when you use our app, website, and related services.
By accessing or using Tooth Track, you agree to the terms outlined in this policy.

1. Information We Collect

We collect information to provide a seamless experience for both dentists and patients.
The type of data we collect depends on your role and how you use the platform.

For Patients:

• Name, contact details (email, phone), and demographic information.

• Appointment details and treatment history (only accessible to you and your dentist).

• Uploaded documents, x-rays, or lab results (if shared).

For Dentists / Clinics:

• Clinic name, dentist name, contact details, and professional registration ID.

• Patient management data (appointment logs, billing, lab work records).

• Subscription and payment details (through secure payment gateways).

Automatically Collected Data:

• Device information (type, operating system, app version).

• IP address, cookies, and analytics data for performance and security.

2. How We Use Your Information

We use collected information to:

• Provide and improve app functionality.

• Facilitate appointment booking and clinic management.

• Send reminders, notifications, and updates.

• Process payments and subscriptions.

• Offer customer support and resolve technical issues.

• Ensure compliance with legal and regulatory standards.

We never sell or rent your personal data to any third party.

3. Data Security

We use advanced encryption and secure cloud storage to protect your data from unauthorized access, alteration, or disclosure. Access to sensitive patient or clinic data is restricted to authorized users only.

4. Data Sharing

We may share limited information only in these cases:

• With your consent: For sharing records between dentist and patient.

• With service providers: For hosting, analytics, or payment processing (all bound by confidentiality agreements).

• For legal reasons: If required by law, regulation, or valid government request.

5. Your Rights

You have the right to:

• Access, correct, or delete your data.

• Withdraw consent for data use (subject to account limitations).

• Request data portability or deletion by contacting us at support@toothtrack.in.

6. Cookies and Tracking

Our website may use cookies to enhance user experience, remember preferences, and collect analytics.
You can disable cookies in your browser settings, but some features may not function properly.

7. Data Retention

We retain your data only as long as necessary for service delivery or legal compliance.
Once no longer needed, your information is securely deleted from our systems.

8. Third-Party Links

Our website or app may include links to third-party websites.
We are not responsible for the privacy practices or content of those external sites.

9. Updates to This Policy

We may update this Privacy Policy periodically.
Revisions will be posted on this page with an updated “Last Updated” date.
We encourage users to review it regularly.

10. Contact Us

If you have any questions about this Privacy Policy or data handling practices, please contact us:

📧 Email: toothtrack.14@gmail.com